Terms and Conditions

Travel effortlessly with peace of mind.

Deposits and Balance Payments

Leisure Travel: A minimum per-person deposit of 50%, based on the total value of the reservation must be paid at the time of booking to confirm your reservation. Effortlessly reserves the right to ask for additional amounts if your travel program requires us to book and pay for flights or other upfront costs. Higher deposit amounts may also be requested according to offers contracted or terms of specific promotional offers. This will be made clear at the time of booking. Final balance payments will be due no less than 60 days prior to your date of travel and/or as noted on your deposit invoice. Bookings made less than 60 days before the date of travel must be paid in full at the time of booking. If the balance is not paid at least 4 weeks before the date of travel, we reserve the right to cancel your reservation, retain your deposit and apply cancellation charges as set out in the “Cancellation charges” section.

Payment methods

For all bookings, Effortlessly requires payment by credit card or check. For credit card payments, Effortlessly uses Square, a secure, online credit card processing solution. If you choose to pay by credit card, you will be emailed Square invoices for your deposit and balance payments. All credit card payments incur a 6% processing fee, which is non-refundable. Square accepts all major credit cards. For payments by check, Effortlessly invoices will be issued upon request. Please make checks payable to Effortlessly LLC unless otherwise noted. Checks should be mailed to Effortlessly LLC, PO Box 227, Malvern, PA, 19355.

Changes to Confirmed Bookings

If, after your confirmation has been issued and your deposits have been paid, you wish to make a change, any applicable fees or penalties will be based on the terms of the resort(s), golf course(s), or event(s) you have booked. Effortlessly will assist you in understanding these terms when changes are requested. Any changes must be made 30 days prior to your date of travel. In the event changes are requested less than 30 days from your date of travel, Effortlessly will make its best efforts to facilitate any changes and avoid passing on any unexpected cost increases.

Unexpected Cost Increases

Should Effortlessly incur an increase in the cost of your booking, whether due to changes you request after deposit and balance payments are paid, caused by currency exchange rate fluctuations, transportation costs (including the cost of fuel), or any other unexpected situations not contemplated in your booking terms, Effortlessly will absorb the first 2% of the cost increase, but thereafter you will be required to meet any increase. If that surcharge amounts to more than 10% of the booking price, then you may cancel and receive a full refund of all money paid, less the 6% credit card processing fee if applicable. This unexpected cost increase refund will be honored provided the cancellation is made within 7 business days of the issue date of the revised confirmation for your booking invoice. No unexpected cost increase refunds will be honored less than 30 days prior to your departure.

Cancellation Charges

You may cancel your booking at any time. All cancellation requests must be communicated to Effortlessly in writing. The following Effortlessly cancellation policies apply unless otherwise stated on your invoice:

(a) Cancellations outside the 30-day arrival window…

  • Full Refund less the 10% Effortlessly booking fee

  • Or we can retain the funds already deposited and rebook for a future date

(b) Cancellations inside the 30-day arrival window…

  • 30-21 days before arrival for a 75% refund

  • 21-14 days before arrival for a 50% refund

  • 14-17 days before arrival for a 25% refund

  • 7-0 days before arrival for no refund

For cancellation more than 30 days from the date of travel, unless noted otherwise on your Effortlessly booking invoice, cancellation options will be based on the terms set forth by the resort(s), hotel(s), golf course(s), or event(s) you’ve booked. Effortlessly will assist you in understanding these terms when cancellations are requested.

(a) In the event your booking is totally refundable, Effortlessly will request a transfer of any pre-paid funds back to Effortlessly. Once funds are received, Effortlessly will issue your refund by check. For bookings paid by credit card, the refund will also be made by check, less the 6% processing fee.

(b) For cancellations that incur penalties, Effortlessly will request a transfer of any pre-paid funds back to Effortlessly less the supplier’s penalty. Once pre-paid funds are received from the supplier, Effortlessly will issue your refund by check. For bookings paid by credit card, the refund will be made less the 6% processing fee.

(c) For bookings deemed “non-cancellable” by the supplier(s), the penalty charge will be 100% of the total booking cost. In instances where a supplier has a “no cancel” policy, Effortlessly will alert customers and indicate the non-cancellation terms on the invoice.

Accommodation

Your accommodation is usually reserved for check-in from 4 pm, on the day of your arrival. In most cases, rooms must be vacated by 11 am on the last day of your trip. (Times referred to above are local times). For all-inclusive resort bookings, most properties will provide guest credentials that allow for you to begin your meal plan benefits upon arrival.

While Effortlessly endeavors to establish strong working relationships with its partners, Effortlessly does not exercise any direct control over the running of the hotels, resorts, or self-catering accommodations we book on your behalf. Effortlessly cannot accept liability for any acts or omissions on the part of the management of these suppliers.

Golf

While Effortlessly endeavors to establish strong working relationships with its golf course partners, we do not exercise any direct control over the running of the golf courses. Effortlessly cannot accept liability for any acts or omissions on the part of the management of these suppliers. Tee time reservations and/or green fee vouchers will only be valid for the date and time reserved via your booking. They are non-transferable and refunds are not possible unless the course concerned is unexpectedly closed or at the course concerned soles discretion.

Each golf course sets its own inclement weather policy. All decisions regarding partial refunds or green fee vouchers are solely at the discretion of the golf course and are final. Effortlessly cannot be held responsible should inclement weather prevail.

Golf Carts & Caddies

Your Effortlessly quote and booking confirmation will note applicable arrangements for golf carts and caddies. In most cases, unless otherwise noted, golf cart use is included in all golf packages for suppliers which offer them. Unless otherwise noted by Effortlessly, the costs for caddies and hand trolleys shall be paid for locally. At any time, golf courses can decide not to allow the use of golf carts because of adverse weather or other reasons. Effortlessly cannot be held responsible for these unexpected changes to your reservation.

Travel Documents

Confirmed itineraries, pre-arrival information packets, and other travel-related documents will normally be forwarded to you 14 days prior to departure, provided the balance of your account has been paid in full. If traveling overseas, please ensure that your passport is valid for the countries to be visited and you have secured any additional visas if required. A valid driver's license is required for all car rentals. Effortlessly also recommends you have a copy of your registration document and insurance certificate with you when renting a vehicle.

Planning Your Vacation

Effortlessly advises you to plan your journey carefully. When arranging crossing times, please ensure that you allow sufficient flight transfer, driving or train times, and other related logistics in order to reach your destination(s) at the correct time. Effortlessly cannot be held responsible for any costs incurred due to your late arrival at either a hotel, golf course, or pre-arranged transfer. Effortlessly strongly recommends that you advise the hotel by telephone if you plan to arrive after 6 p.m. (local time)

Complaints

If you have a complaint or experience any problems during a trip booked by Effortlessly, please inform the supplier as soon as possible. You can also ask them to contact Effortlessly immediately to address any questions or concerns. Once you’ve communicated your complaint to the supplier, please call or email Effortlessly as soon as possible. All verbal complaints must also be submitted in writing. If the matter cannot be rectified at the time of notice, you must notify Effortlessly in writing within two weeks of the completion of your trip. Upon receipt of your complaint, Effortlessly will investigate your concerns and address them with the concerned supplier. Effortlessly will seek a reasonable and customary solution to your complaint. Failing to follow this procedure may affect your entitlement to claim compensation where this would or may otherwise have been appropriate.

Travel Delay & Disruption Preparedness

Should unexpected travel delays occur please ensure you have travel protection insurance and/or sufficient funds to pay for any additional expenses, as these are your responsibility. Effortlessly also suggests you travel with a change of clothes, personal toiletries, and any required medications in your carry-on luggage. We will do everything possible to assist clients faced with delayed and/or canceled departures but Effortlessly cannot accept liability. As previously noted, all clients are strongly advised to obtain third-party travel insurance which typically contains comprehensive Delay Protection coverage. You are also responsible for ensuring that you are at the correct departure point at the correct time per your pre-arranged itinerary. Effortlessly cannot be liable for any loss or expense suffered by passengers because of their late arrival at any departure point. We also reserve the unconditional right to refuse a booking or terminate a passenger’s trip in the event of unreasonable conduct. If you are prevented from traveling because, in the opinion of any person in authority, you appear to be unfit to travel, or likely to cause discomfort or disturbance to other passengers, Effortlessly’s responsibility for your booking thereupon ceases. In this case, full cancellation charges will apply and Effortlessly will be under no obligation whatsoever for any refund, compensation, or costs you may incur.